(877) 711-1592

Top 10 Best Practices for B2B Email Marketing Success

Our Blog


Understanding the Importance of B2B Email Marketing

Conquering the B2B marketplace remains an uphill battle for many businesses. Small business owners, as well as marketing professionals, face the daunting task of reaching professional stakeholders and cutting through the digital noise. But you are not alone in this quest. According to research, 81% of B2B marketers are planning on utilizing email marketing as their primary mode of content marketing.

Why the surge in email marketing, you might ask? Well, it’s simple – the efficacy of email marketing, particularly for B2B enterprises, is undeniable. Email marketing offers an opportunity to directly engage with prospects, nurture leads, and ultimately encourage conversions. Simply put, a strategic B2B email marketing campaign can act as the golden ticket to long-lasting customer relationships and impressive ROI.

The Unique Challenges and Opportunities in B2B Email Marketing

Despite the significant perks, it would be unrealistic to ignore the unique challenges that B2B email marketing brings. Unlike instant-buy experiences in B2C, B2B purchases usually involve longer buying cycles, requiring content that educates and convinces potential customers over a prolonged period. Deftly juggling this delicate interplay of informative and sales-oriented content is crucial for a successful B2B email marketing campaign.

Now, let’s switch gears and look at the bright side. Although challenging, these unique aspects of B2B email marketing also open a window of opportunities. How so? By allowing you to establish a strong bond with your prospects over time and continuously provide value, even before they’ve made a purchase. Once you knack this, transforming prospects into loyal customers becomes a breeze.

As experts at Anthem Software, we have compiled a list of top 10 best practices to guide you to B2B email marketing success:

  1. Build a comprehensive email list
  2. Segment your contacts for targeted content
  3. Craft valuable subject lines
  4. Stay consistent with your brand image
  5. Personalize your email content
  6. Establish a well-planned drip email campaign
  7. Embed focused Calls-To-Action
  8. Determine an optimal email frequency
  9. Measure and optimize your email performance
  10. Stay at the forefront of B2B email marketing trends for 2023

This infographic summarises these practices, providing a quick-reference guide as you step towards mastering your B2B Email Marketing campaign:

Prepare to delve deeper into these practices as we explore the landscape of B2B email marketing success.

The Role of Email Marketing in B2B Strategy

Now that we’ve looked at the top practices for successful B2B email marketing, it’s time to understand why email marketing holds such a crucial place in the B2B strategy. Remember, the goal here is not just to send emails, but to build relationships and generate business results.

Why B2B Brands Prefer Email Marketing

One might wonder, with so many avenues for marketing, why do B2B brands still prefer email marketing? The answer is simple – it’s effective and reliable. According to research, every $1 spent on B2B email marketing can generate a return on investment of $42. This impressive ROI is one of the main reasons why B2B brands opt for email marketing.

Moreover, email is a communication tool that’s ingrained in our daily lives. A Harvard Business Review article reveals that professionals check their emails an average of 15 times a day. This makes email marketing a powerful tool to consistently engage with potential clients and nurture leads.

But the benefits don’t stop there. Email marketing also offers flexibility, allowing B2B marketers to segment their audience, personalize content, and automate campaigns, all of which contribute to higher engagement and conversion rates.

How Email Marketing Nurtures Leads in B2B

Lead nurturing is a critical part of any B2B strategy. It involves building and maintaining relationships with potential clients, even when they’re not ready to buy yet. And email marketing plays a vital role in this process.

With email marketing, you can deliver valuable content that addresses the needs and pain points of your potential clients. Whether it’s a welcome email that introduces your business or a series of informational emails that provide insights into your industry, every email can move your leads one step closer to becoming customers.

Moreover, you can set up an onboarding sequence to guide your leads through their journey. This can include demonstrations of your product, case studies showcasing the success of your past clients, or invitations to webinars or events.

In this process, you’re not just selling your product; you’re building trust and credibility with potential clients, which is crucial in the B2B space.

In conclusion, email marketing in B2B is not just about sending emails; it’s about creating valuable interactions that nurture your leads and drive business results.

So, how do you create a robust B2B email list? In the next section, we’ll delve into the importance of zero- and first-party data and the best practices for building your B2B email list. Stay tuned!

Understanding Your B2B Audience

Before you can draft your first email or build out a marketing list, you need to understand your B2B audience. This understanding is pivotal to the success of your email marketing campaigns. At Anthem Software, we believe that the first step towards a successful B2B email marketing campaign is having a clear understanding of your audience, their roles, and their purchase decision-making processes.

The Different Roles in B2B Decision Making

In B2B decision-making, multiple roles are often involved. This contrasts sharply with B2C marketing, where you typically communicate with one person who makes the final purchase decision. In the B2B world, you could be dealing with an initiator, a buyer or decision-maker, a gatekeeper, an influencer, and the end-users.

The initiator is the individual who identifies a need or problem within the organization and initiates the search for a solution. The buyer or decision-maker controls the budget and is most price/value sensitive. The gatekeeper controls the flow of information within a company and can either facilitate or hinder your efforts to reach the decision-makers. The influencer is the person with the expertise and experience who can help evaluate your product or service. Lastly, the end-users are the ones who will regularly use your product or service in their jobs. Understanding these roles can help you tailor your communication to address their unique concerns and pain points.

How B2B Purchase Decisions Differ from B2C

If you’re transitioning from B2C to B2B email marketing, you need to be aware of how different the purchase decisions can be. Unlike B2C purchases, which are often impulsive, B2B purchases tend to be more complex and take longer. According to a Gartner report, 77% of B2B buyers said their last purchase was “complex or difficult.”

B2B buyers often conduct extensive research, consult with colleagues, and need to get approval before making significant purchases. This means that your B2B email marketing strategy needs to be more nuanced and patient. It’s not just about getting that initial click or conversion; it’s about nurturing the lead through a longer sales cycle and providing valuable content that assists them in their decision-making process.

In the next section, we’ll explore the importance of zero- and first-party data and responsible list-building practices for B2B email marketing. This will lay the groundwork for creating highly targeted and effective email campaigns. Stay tuned!

Building a Robust B2B Email List

Creating a strong email list is like having a gold mine for your B2B marketing efforts. But, it’s not about quantity. It’s about quality. Understanding the importance of zero- and first-party data, as well as adhering to responsible list-building practices can make all the difference in your B2B email marketing success.

The Importance of Zero- and First-Party Data

In the world of B2B email marketing, data is king. But not all data is created equal. At Anthem Software, we emphasize the importance of zero- and first-party data.

Zero-party data is information that contacts voluntarily provide about themselves. It is what they want us to know about them. This could be information gathered when someone fills out an online form or creates an account on our website. Preference centers are another way to gather more zero-party data for email marketing.

On the other hand, first-party data is information we collect about customers and prospects based on their digital behaviors on our properties. This includes data about what web pages they visit, their past purchases, and how they engage with our emails.

Both zero- and first-party data are more reliable than second- and third-party data, as they are directly obtained from or about the customer. They provide critical insights that allow us to segment our email list and personalize our content, making our B2B email marketing campaigns more effective.

Responsible List-Building Practices for B2B Email Marketing

Building your email list responsibly ensures that your emails reach the right audience and that you comply with email deliverability and spam/privacy laws.

One important rule we live by at Anthem Software is never to buy email addresses. It may be tempting to buy a list of what seems to be relevant contacts, but this can quickly lead to trouble with deliverability and spam/privacy laws. In fact, studies like “The state of email deliverability 2023” from Sinch Mailgun found that nearly 17% of B2B respondents admitted to purchasing emails to add to their list. This is a practice we strongly discourage.

Instead, we advocate for obtaining explicit consent from every contact you add to your B2B email marketing list. This not only ensures that your emails are not marked as spam, but also that they are being sent to people who are genuinely interested in your product or service.

To conclude, building a robust B2B email list is not about amassing a large quantity of email addresses, but rather about collecting quality data and building relationships based on trust and consent. By emphasizing the importance of zero- and first-party data and adhering to responsible list-building practices, you can create a strong foundation for your B2B email marketing success.

Crafting Effective B2B Emails

We’ve all been there—staring at an open email draft, cursor blinking, trying to figure out how to engage our audience and inspire them to take action. Crafting an effective B2B email is an art in itself, but with a few proven strategies, you can create emails that resonate with your audience and leave a lasting impact.

The Art of Writing Benefit-Driven Subject Lines

Creating the perfect subject line is crucial to the success of your B2B email strategy. It’s the first thing your recipients see and it significantly influences whether they open the email or send it straight to the trash bin.

Remember, as a B2B marketer, you’re not just competing with other businesses for attention, but also with a myriad of other tasks and priorities that your recipients have. To stand out, your subject lines should focus on the benefits that your business’s products or services can bring to your potential clients.

For instance, instead of saying, “Check every email for problems before you hit send,” which describes a feature, you can say, “Never send an embarrassing oops email again,” which clearly outlines a benefit. Subject lines that emphasize benefits help potential buyers envision a better future with your services, thereby increasing the chances of them opening your messages.

Keeping Content and Design Simple and On-Brand

While it might be tempting to go all out with flashy designs and intricate layouts, remember that clarity should always be your primary goal in B2B email marketing. Your content should be easy to understand, and your design should enhance—not detract from—your message.

A great example of this is an email from Stripe, which combines on-brand colors with a clean, simple design that’s professional and easy to digest. This approach ensures that readers can quickly get the gist of your message, increasing the likelihood that they’ll engage with your content.

That said, every email list is unique. To determine what resonates with your audience, you should A/B test different design approaches.

The Importance of Personalization in B2B Emails

If you’ve ever received an email that felt like it was written just for you, you know the power of personalization. Personalized emails not only outperform generic ones—they also help build stronger relationships with your audience.

In the B2B world, personalization is especially important. This might mean addressing recipients by their names, including their company name in the subject line, or tailoring your message to their specific needs and interests. So, rather than sending a one-size-fits-all message, take the time to segment your audience and customize your content. The result? Emails that feel less like generic blasts and more like personal notes, leading to higher engagement and conversion rates.

Remember, B2B email marketing isn’t about bombarding your audience with sales pitches—it’s about providing value, building relationships, and demonstrating your understanding of your audience’s needs. By crafting benefit-driven subject lines, keeping content and design simple, and personalizing your emails, you can create B2B emails that truly engage and resonate with your audience.

The Power of Segmentation in B2B Email Marketing

Imagine trying to converse with a room full of people, all from different backgrounds and with different interests. It would be nearly impossible to keep everyone engaged. That’s exactly what happens when you send the same email to your entire list. This is where the power of segmentation comes in.

How Segmentation Enhances Email Relevance

Segmentation is like having multiple smaller rooms where you can have focused conversations with like-minded individuals. This not only makes your emails more relevant but also increases their efficiency, as you’re likely to see higher engagement rates from a segmented email list.

Not every email you send will be relevant to everyone on your list. Your subscribers may be at different stages of their buyer’s journey or be seeking different solutions. As our Anthem Software expert puts it, “By segmenting your list based on interest and communication preferences, you can deliver personally relevant content that can potentially convert your readers into new subscribers.”

Practical Tips for Segmenting Your B2B Email List

Segmenting your email list might seem like a daunting task, but with the right approach, it can be quite straightforward. Here are some practical tips to get you started:

1. Understand your audience: Start by defining your target audience or buyer persona. This information will guide your segmentation strategy.

2. Gather information: When subscribers sign up for your emails, ask a few questions that will gauge their interests, priorities, and preferences. The more you know about your subscribers, the better you can segment them.

3. Use segmentation software: Tools like EngageBay can help you segregate your audiences based on various factors, including demographics, age, income, past purchases, email receptivity, and more. This will help you tailor the content and improve brand perception.

4. Test and refine: Segmentation is not a set-it-and-forget-it process. It requires continuous testing and refining to ensure that your segments are as accurate and effective as possible.

Remember, the main goal of segmentation is to deliver content that is personally relevant to your subscribers. By doing this, you can improve your email open rates, click-through rates, and ultimately, your conversion rates.

By leveraging the power of segmentation in your B2B email marketing strategy, you can ensure that your communications are not just another email in the inbox, but a valuable resource that your subscribers look forward to receiving. In the next section, we’ll delve into how automation can further enhance your B2B email marketing efforts.

Leveraging Automation and Drip Campaigns

As we continue to unlock the power of B2B email marketing, let’s turn our focus to a transformative tool that can optimize your email marketing operations, freeing up more time for strategic planning and creative innovation – automation. And one of the most effective ways to employ automation in your strategy is through drip campaigns. Let’s dive into the role of automation and the making of effective drip campaigns for B2B businesses.

The Role of Automation in B2B Email Marketing

Marketing Automation - best practices for B2B email marketing

In today’s digital landscape, automation plays an integral role in B2B email marketing. It’s not a luxury, but rather a necessity for businesses aiming to stay competitive and efficient.

Email marketing automation enables you to perform detailed tasks that would be time-consuming and tedious to do manually. For instance, you can set up an automation that tags email contacts with any new information you receive about them, like demographic details and job characteristics. With a robust tagging system, you can target hyper-specific audiences like “female executives in the biotech industry” or “past attendees in the Los Angeles area” with just a few sort filters.

Automation in email marketing can also be a game-changer in acknowledging the actions that customers or prospects have taken, reducing the chances of them feeling confused, uncertain, or frustrated. This, in turn, offers a seamless customer experience, enhancing customer satisfaction and brand perception.

How to Set Up Effective Drip Campaigns for B2B

Drip campaigns are a series of pre-written, automated emails sent to subscribers based on their behaviors or a specific timeline. They’re like the secret sauce to maintaining engagement and nurturing leads in your B2B email marketing strategy.

Setting up effective drip campaigns begins with understanding your audience and their journey. As pointed out earlier, there are five main stages – awareness, consideration, decision-making, retention, and advocacy. Different types of content are best suited to each stage, and your drip campaigns should reflect this.

For example, if a prospect is at the ‘awareness’ stage, your drip emails could be how-to guides or thought leadership content to help them become familiar with your brand. If they’re at the ‘decision-making’ stage, your drip emails could offer free trials, discount offers, or cost estimates to influence them in the direction of making a purchase.

It’s also crucial to keep your drip emails clear, simple, and on-brand. Remember, the key to using templates is that the email recipient shouldn’t be able to tell it’s a template. And while automation does a lot of the work, it’s important to monitor and adjust your campaigns as necessary for continuous improvement.

At Anthem Software, we understand the intricacies and nuances of B2B email marketing. We provide robust solutions that include automation capabilities and support for effective drip campaigns, among other features. By adopting these best practices, you can make your B2B email marketing more efficient, personalized, and successful. In the next section, we’ll discuss the importance of timing and frequency in the delivery of your B2B emails.

Timing and Frequency of B2B Emails

Now that you have a solid understanding of the role of automation and how to set up effective drip campaigns, let’s delve into the pivotal aspect of timing and frequency when it comes to B2B emails. Remember, just as a well-timed joke can bring the house down, a well-timed email can significantly improve your open rates and click-through rates.

Determining the Optimal Frequency for B2B Emails

How often should you be hitting the ‘send’ button? While it’s tempting to flood your recipients’ inboxes to stay top of mind, it’s crucial to strike the right balance. Too many emails can lead to list fatigue and unsubscribes, while too few can result in lost opportunities and engagement.

According to research from CoSchedule, the sweet spot for B2B companies lies between sending at least one email per month and no more than five. This frequency helps keep you on your readers’ radar without becoming a nuisance. However, remember that these numbers are averages, and the optimal email frequency can vary based on your industry, audience, and the quality of your content.

At Anthem Software, we recommend starting with a moderate frequency, such as 2 to 3 emails per month, which is the most popular option among B2B email marketers. Monitor your engagement metrics closely and adjust your frequency based on your subscribers’ responses.

The Importance of Timing in B2B Email Delivery

When it comes to email delivery, timing is of the essence. You want your email to land in your recipient’s inbox at a time when they are most likely to read it. However, figuring out the ‘perfect’ time to send B2B emails can be tricky, as it largely depends on the habits and preferences of your audience.

It’s a common belief that weekdays during business hours are the best times to send B2B emails, with Tuesday, Wednesday, and Thursday mid-mornings often cited as the optimal days and times. But again, these are general trends and may not apply to your specific audience.

That’s why it’s essential to dig into your email analytics. Look at the days and times that tend to generate the highest open and click-through rates for your past campaigns. Experiment with different sending times and see how they impact your results.

Additionally, consider the buying cycle of your recipients. Understanding where they are in this cycle can help you determine the type and timing of follow-up emails to send. For example, if a subscriber recently attended a webinar or downloaded a whitepaper, a timely follow-up email can nudge them further down the sales funnel.

At the end of the day, successful B2B email marketing is all about understanding and responding to your audience’s needs and behaviours. By determining the optimal frequency and timing for your emails, you can increase your chances of connecting with your audience and driving meaningful engagement.

Measuring and Optimizing B2B Email Performance

When driving down the highway of B2B email marketing, you need a dashboard with indicators to help you navigate towards success. Measuring and optimizing your email performance are crucial processes that help you understand what works and what needs tweaking in your email marketing strategy.

Key Metrics to Track in B2B Email Marketing

In the realm of B2B email marketing, certain metrics act as crucial performance indicators. Let’s delve into these key metrics.

1. Open Rate: It’s the percentage of recipients who open your emails. This metric is highly dependent on the effectiveness of your subject line and the relevance of your content to the recipient.

2. Click-Through Rate (CTR): This is the percentage of email recipients who clicked on one or more links within an email. This metric indicates the effectiveness of your email content and calls-to-action.

3. Conversion Rate: It’s the percentage of email recipients who completed a desired action, such as making a purchase or filling out a form. High conversion rates indicate that your email content is compelling and that your offer is appealing to recipients.

4. Bounce Rate: This measures the percentage of your emails that could not be delivered. A high bounce rate can negatively impact your sender reputation and email deliverability. It’s crucial to regularly clean your email list and remove inactive or incorrect email addresses.

5. Unsubscribe Rate: It’s the percentage of recipients who opt-out of your email list. A high unsubscribe rate may indicate that your content is not resonating with your audience or that you’re sending emails too frequently.

How to Use Data for Continuous Email Optimization

Data is the fuel that drives your B2B email marketing vehicle. It provides insights that help you make informed decisions and continuously optimize your email performance.

Firstly, analyze your email metrics regularly to understand what’s working and what’s not. For instance, if you notice a low open rate, experiment with different subject lines or send times to see if you can boost engagement.

Secondly, leverage A/B testing to optimize your emails. This involves testing two versions of an email to see which one performs better. You can test various elements of your email, such as subject lines, content, layout, and calls-to-action.

Furthermore, use advanced analytics to gain deeper insights into your email performance. For example, you can track how long recipients spend reading your emails, which links they click on, and how they interact with your emails.

Finally, act on the insights derived from your data. If a particular type of content consistently generates high engagement, incorporate more of it into your emails. If certain recipients never open your emails, consider removing them from your list to improve your deliverability.

In conclusion, measuring and optimizing your B2B email performance is a continuous process that can lead to significant improvements in your email marketing effectiveness. By tracking key metrics and using data to inform your decisions, you can ensure your emails are hitting the mark and driving maximum ROI.

In the next section, we’ll wrap up by recapping the top B2B email marketing best practices and exploring the future trends of B2B email marketing in 2023.


As we delve into the final section of this comprehensive guide, let’s take a moment to reflect on the journey we’ve embarked on together. We’ve covered a wide spectrum of B2B email marketing, from understanding your audience and building a robust email list to crafting compelling emails and leveraging automation.

Recap of B2B Email Marketing Best Practices

  1. Understanding Your Audience: One of the fundamental aspects of effective B2B email marketing is understanding the unique needs, preferences, and challenges of your audience. This understanding allows us to craft personalized and relevant email content that resonates with the reader.

  2. Building a Robust Email List: An effective B2B email marketing strategy starts with a strong email list that is built on zero- and first-party data. Responsible list-building practices ensure that your emails reach the right audience.

  3. Crafting Effective Emails: The success of your B2B email marketing hinges on the quality of your emails. This involves crafting compelling subject lines, keeping the content and design simple and on-brand, and personalizing the email content to meet the specific needs of the recipient.

  4. Leveraging Segmentation: Segmentation enhances the relevance of your emails by ensuring they reach the right audience. This can significantly improve your engagement rates and overall email marketing success.

  5. Using Automation and Drip Campaigns: Automation plays a vital role in B2B email marketing, helping to streamline processes and ensure consistency. Drip campaigns, in particular, can be used to nurture leads and guide them through the buying journey.

  6. Timing and Frequency: The timing and frequency of your emails can significantly impact their effectiveness. It’s important to find the right balance to ensure you’re not overwhelming your audience but still staying top of mind.

  7. Measuring and Optimizing Performance: Measuring key metrics and using this data to inform your decisions is crucial for continuous email optimization and achieving maximum ROI.

The Future of B2B Email Marketing: Trends to Watch in 2023

As we look towards the future, several trends are poised to shape the landscape of B2B email marketing in 2023. The key trends include personalization, automation, the use of AI, and data analytics. These trends underscore the need for advertisers to create more personalized and data-driven B2B email marketing campaigns.

Personalization will continue to be a key driver of email marketing success, with a growing emphasis on hyper-personalization. Automation will become even more integral, helping businesses streamline their processes and improve efficiency. The use of AI will provide deeper insights into customer behavior, enabling more targeted and effective campaigns. Finally, data analytics will play a pivotal role in informing decisions and optimizing email marketing strategies.

In conclusion, a successful B2B email marketing strategy is a complex blend of understanding your audience, crafting effective emails, leveraging automation and segmentation, and continuously measuring and optimizing your performance. By following these best practices and staying abreast of future trends, we at Anthem Software are confident that you’ll be well-equipped for success in your B2B email marketing endeavors.

Schedule Your Free Virtual Tour of the Anthem Business Software System


Complete This Form

Related Posts